Topics:

• Indirect Costs and Rates

  1. Monitoring Subcontracts

Not sure how to build your indirect rates?  Experts from DCAA will define direct versus indirect costs, what general indirect rate structures look like, and the relationship between indirect pools and bases.  Additionally, the DCAA will discuss the life cycle of indirect rates, then build example indirect rates using the four-step method in allocating indirect costs to Government Contracts.

Confused about what your requirements as a prime contractor are when it comes to your selection and oversite of your subcontracts?  The DCAA will provide information about navigating through the world of subcontracting.  Discussion will include the documentation of subcontract selections, subcontracting requirements, and the responsibilities of a prime contractor.  Additionally, the DCAA will highlight the importance of monitoring subcontracts, what information is required when submitting your annual incurred cost submission, as well as what the subcontractor will need to provide to the prime contractor.

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Join the Empire APEX Accelerator, Monroe County Finger Lakes APEX Accelerator, and the National Center for American Indian Enterprise Development APEX Accelerator for an informative workshop and networking event with the Department of the Navy (DON) Office of Small Business Programs (OSBP). Ms. Chiretta Boclair, Small Business Director, Marine Corps Systems Command, will serve as the keynote speaker.

This event will provide valuable information for small businesses, covering topics such as:

• DON OSBP Achievements and Goals

• DON OSBP Mentor-Protégé Program

• Preparing for the DON procurement process

• Resources and assistance to help small businesses

Additional presentations will include:

• APEX Accelerator Overview

• U.S. Small Business Administration (SBA) Overview

• Navy SBIR-STTR Program Overview*

The APEX Accelerator teams will host a casual networking/matchmaking session after the presentations.

This event is hosted at the National Veterans Resource Center with support from the D’Aniello Institute for Veterans & Military Families (IVMF) at Syracuse University. The IVMF is proud to be a flagship institute on the Syracuse University campus to continue the mission of serving veterans and their families.

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Parking is available for attendees at the University Ave. Garage. You can find directions here.

Topics:

• Provisional Billing Rates

  1. Barriers to Payments from a DCAA Perspective

Cost reimbursable contract awards are great for small businesses because of the opportunity for frequent monthly billing. One requirement of cost reimbursable awards and monthly invoicing to the government is the need for Provisional Billing Rates (PBRs).  Join experts from DCAA as they define PBRs, their purpose, and the procedures for establishing these rates.  Additionally, the DCAA will discuss when PBRs need to be submitted to DCAA for approval, the type of information that should be included in a PBR package, and the importance of monitoring your business’ expenditures throughout the year.

Congratulations! You have your first cost reimbursable award!  Now what?  The DCAA will define what types of contracts are eligible for interim reimbursement, DCAA’s responsibility, and regulatory oversight your company should be familiar with.  The DCAA will dive into the preparation of vouchers, the SF 1034, and the DCAA pre-payment assessment.  Learn examples of noncompliances DCAA finds when reviewing interim vouchers and how your small business can avoid them.  Additionally, the DCAA will provide an overview on how to navigate the Procurement Integrated Enterprise Environment formerly known as PIEE, the system your business will use to submit interim vouchers.

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Our Partners-

Our Sponsors-

This is a great opportunity to bring together the Military and Government contracting and subcontracting ecosystem, to demonstrate the importance of sustaining and growing a diverse supply chain. We are all working together to help small businesses enter and re-enter the Defense and Government Industrial Base.

To highlight the important programs being offered in support of small business through the Department of Defense Office of Small Business Programs, we will have a panel discussion and training components. This event is open to all businesses interested in participating in the government supply chain.

• WHAT:  4th Annual Congressman Morelle Defense & Government Contracting Forum and Matchmaker

  1. WHEN: Monday, September 16, 2024

  2. TIME:    8:30 a.m. – 4:30 p.m.

  3. LOCATION: Memorial Art Gallery, 500 University Avenue, Rochester, NY 14607

  4. COST: No fee to attend.

Small Business Registration

• Attention small business: please include your NAICS Codes.

Government Agencies, Large Primes, and Resource Partner Registration

Nearby Hotels:

• The Strathallan Rochester Hotel & Spa  - a DoubleTree by Hilton

  • 550 East Ave, Rochester, NY 14607

  • Government Rate: $119

Topics:

• Intro to DCAA and Audit Process Overview

  1. Audits Under the SBIR/STTR Programs from a DCAA Perspective

Join experts from the DCAA as they explore the roles and responsibilities of Defense Contract Audit Agency (DCAA) as well as the various types of audits performed throughout the acquisition lifecycle.  Additionally, this presentation will provide an overview of DCAA’s audit process and some common communications contractors will experience throughout the audit.  While each audit is different, there are some common questions small businesses have relating to the process. Participants will learn the importance of adequate assertions, scheduling entrance and exit conferences, communicating throughout the audit, auditor site visits and requests for information.

Each year, the federal government awards over 5,000 contracts totaling well over $3.2 billion for SBIR/STTR programs. Join DCAA and learn more about these programs and how your company may benefit from these types of contract awards. The training will explain DCAA’s role, outline DCAA audits applicable to these programs, communicate ways small businesses can prepare for audits, and discuss resources available for small businesses.

REGISTER HERE

Topics:

• Elements of an Adequate Proposal

  1. Indirect Costs and Rates

Proposals are contractor prepared packages made in response to government solicitations and include the contractor’s budgeted costs for the projected period of performance of the solicitation.  Experts from DCAA will discuss the requirements of these proposal packages set forth in FAR Part 15 and DFARS 252.215-7009.  The training will walk participants through proposal cost elements, including direct labor, material, subcontracts, ODCs, and indirect rates.  The DCAA will also discuss how the agency determines the adequacy of your proposal submission.  Additionally, the DCAA will provide examples of budgeting practices using historical data considerations, examples of adequacy non-compliances, and regulatory resources to assist with proposal development.

Not sure how to build your indirect rates?  Experts from DCAA will define direct versus indirect costs, what general indirect rate structures look like, and the relationship between indirect pools and bases.  Additionally, the DCAA will discuss the life cycle of indirect rates, then build example indirect rates using the four-step method in allocating indirect costs to Government Contracts.

REGISTER HERE

Topics:

• Accounting System Requirements

  1. Incurred Cost Submissions

Prior to being awarded a cost reimbursable contract, federal government contractors need to ensure their accounting system is adequate for determining costs applicable to federal contracts.  This is accomplished when DCAA conducts a Pre-Award Accounting System Audit at the request of a federal agency.  Experts from DCAA will discuss the federal regulations that define an acceptable accounting system, evaluate the minimum requirements of the SF 1408 criteria, and how small businesses can prepare for this type of audit.  This training will differentiate between direct versus indirect costs, define total contract costs, provide an overview of indirect allocation bases, and explain how FAR Part 31 clauses describe allowability, allocability, and reasonableness.

At the end of a defined accounting period, federal government contractors must submit actual costs incurred to DCAA.  The intention of this process is for DCAA to review costs claimed to ensure they are allowable, allocable, and reasonable per FAR 31, as well as within the terms of their respective contracts.  DCAA will discuss requirements for the annual submission and what DCAA considers to be elements of an adequate submission.  This training provides an overview of the DCAA Incurred Cost Electronic (ICE) model, which provides contractors with a standard user-friendly package to compile their financial data.  DCAA will also discuss its adequacy review process and means of how they select submissions for audit.

REGISTER HERE